Privacy Policy

Préphase: SaaS Software

Effective Date: March 18, 2026

PREPHASE INC. (“we,” “us,” or “our”) is committed to protecting the privacy of your information. This Privacy Policy explains how we collect, use, disclose, and protect your information until its destruction, in connection with the websites, applications, and products and services offered.

1. Information We Collect and How We Collect It.

We may collect the following types of information:

Personal Information: This includes information that may identify you, such as your name, email address, telephone number, mailing address, company name, and job title. We collect this information when you:
- Submit a contact form
- Request a quote
- Communicate with us in any other manner
Business Information: Information about your business, including its industry, size, and specific project details that you provide when requesting our services.
Technical Personal Information: This includes information about your device and browsing activity, such as your IP address, browser type, operating system, referring URLs, pages visited, and the dates/times of your visits. We may collect this information through cookies, log files, and similar technologies.
We may collect information from other sources, including service providers, partners, and publicly available sources, as well as personal information that you provide to us.

2. How We Use Your Information

We use your information for the following purposes:

To Provide Services: To provide you with services to generate an analysis report on the overall risk level of a site or building under review based on the information you submit to us, to manage accounts, and to offer you other services from time to time.
To Communicate with You: To respond to your inquiries and to market and promote any other services.
To Improve Our Site and Services: To analyze website usage and trends, assess performance, correct errors where applicable, improve and personalize your experience, and develop new services.
For Legal Compliance: To comply with applicable laws, regulations, and legal processes.
For Business Operations: To operate our business, including accounting, auditing, and other internal functions.
We may also seek your consent to use your personal information for any other purpose that will be disclosed to you.

3. With Whom We Share Your Information

We may share your information with the following categories of recipients:

Service Providers: We may share your information with third-party service providers that assist us with website hosting, data analysis, email marketing, payment processing, and other services that enable us to provide our own services to you. These service providers are contractually required to protect your information, use it only for the purposes we specify, and destroy it once the purpose for which it was collected has been fulfilled.
Legal Authorities: We may disclose your information to legal authorities if required by law or if we believe it is necessary to protect our rights, property, or safety, or the rights, property, or safety of others.
Business Transfers: In the event of a merger, acquisition, or sale of all or part of our assets, your information may be transferred to the acquiring entity.
We only share personal information as described in this Privacy Policy, and we do not sell the personal information we collect to third parties at any time.

4. Cookies and Similar Technologies

We use cookies and other similar technologies to enhance your experience, understand how you interact with our content, and, where applicable, for marketing purposes.

A cookie is a small text file stored on your device (computer, tablet, or phone) when you visit a website.

a) Types of Cookies We Use

We classify the cookies that we (or our partners) may use into four categories:

Necessary (Essential) Cookies: These cookies are essential for the proper technical functioning of the Site. They enable basic features such as navigation between pages, Site security, and access to secure areas. The Site cannot function properly without these cookies, and they therefore cannot be disabled.
Preference (Functionality) Cookies: These cookies allow the Site to remember choices you have made in the past (for example, your language preference or the region in which you are located). They are used to provide you with a more personalized experience and are not essential to the basic operation of the Site.
Analytics (Performance) Cookies: These cookies help us understand how visitors interact with our Site. They collect information anonymously (for example, the number of visitors, the most frequently viewed pages, the time spent on the Site, and traffic sources). This data allows us to measure and improve the performance of our content and our Site.
Marketing (Advertising) Cookies: These cookies are used to track your browsing activity in order to understand your interests and provide you with relevant advertisements on other websites. They may be used by our advertising partners to build a profile of your interests. If you do not allow these cookies, you will still see advertisements, but they will be less targeted.
We use Google Analytics to help us measure how users interact with the content of the Website and to generate visitor statistics. These statistics allow us to continuously improve the Website and provide users with relevant content. We use Google Analytics to gain insight into Website traffic, the sources of that traffic, and the pages visited. This means that Google acts as a third party. The information collected by Google Analytics is generated as anonymously as possible. For example, it is not possible to identify individuals who visit the Website. For more information, users are invited to consult Google’s Privacy Policy.

b) Your Control Over Cookies

Except for “Necessary” cookies, no cookies will be placed on your device without your prior consent.

You may manage or withdraw your consent at any time:

Through our consent management panel: Click on the Cookies link at the bottom of the Site.
Through your browser settings: Most web browsers allow you to control cookies through their settings. You can generally configure your browser to block all cookies, accept or reject cookies on a case-by-case basis, or delete cookies when you close your browser.Veuillez noter que si vous choisissez de bloquer ou de désactiver les témoins de connexion (en particulier les témoins nécessaires), votre capacité à utiliser certaines fonctionnalités de notre Site pourrait être affectée.

5. Data Security

We implement reasonable security measures to protect your information against unauthorized access, use, or disclosure. However, no method of transmission over the Internet or method of electronic storage is completely secure. Therefore, we cannot guarantee the absolute security of your information.

6. Location of Personal Information Processing

The personal information we collect and retain remains protected and is securely hosted on servers that may be located outside Quebec, including in Canada and the United States.

We may process your personal information outside the location where you are situated. Accordingly, you understand that your personal information may be subject to the laws of jurisdictions other than the jurisdiction in which you are located or reside, and that it may be made available to governments, courts, law enforcement agencies, or regulatory authorities in other jurisdictions in accordance with the laws applicable in those jurisdictions.

7. Data Retention

We will retain your information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. After this period, your information will be securely destroyed or anonymized.

8. Your Rights

You may have certain rights regarding your information, including the right to:

Access: Request access to the personal information we hold about you.
Correction: Request that we correct any inaccurate or incomplete information.
Deletion: Request that we delete your personal information (subject to certain exceptions).
Objection: Object to the processing of your personal information for certain purposes.
Withdrawal of Consent: Withdraw your consent to the processing of your personal information (where applicable).
De-indexing: Request that we cease disseminating your personal information and de-index any link associated with your name that provides access to such information, subject to certain conditions.
Automated Decision-Making: Be informed when you are subject to a decision based exclusively on automated processing, including the personal information used in making the decision and the main factors that led to the decision. You may also request that the decision be reviewed by an individual.
File a Complaint: File a complaint with our Privacy Officer and with the relevant supervisory authority regarding the processing of your personal information, subject to the conditions provided by applicable law.
Data Portability: Obtain a copy of your computerized personal information in a structured and commonly used technological format. You may also request that this copy be provided to another person or organization.

To exercise these rights, please contact us using the contact information provided below.

9. Third-Party Websites

Our Site may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Children’s Privacy

Our Site is not intended for children under the age of 18, and we do not knowingly collect personal information from children under the age of 18. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will take steps to delete such information.

11. Changer to This Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on our Site and update the “Effective Date” at the top of this policy. Your continued use of our Site or services after the changes are posted constitutes your acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions or concerns regarding this Privacy Policy, please contact us at :

Prephase inc.
[email protected]